Privacy and Cookies Policy

This is a privacy policy for EP Rothwell & Sons Ltd and applies to the processing of personal data in manual and electronic records including this website kept by the Company in connection with its business as described below. It also covers the Company’s response to any data breach and other rights under the General Data Protection Regulation.

The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore, the way this website processes, stores and protects user data and information will also be detailed within this policy.

Protecting your personal data

We’re committed to protecting you and your family’s personal data and information. This policy applies to any personal information or “personal data” that we collect from you. It covers how we:

  • Collect.
  • Use.
  • Disclose.
  • Transfer.
  • Store.
  • Destroy/Remove your personal data.
  • It also includes the use of cookies on our websites and how you can control these in addition to how you can contact us.

Please read this policy carefully. By using any of our websites, and any services we offer via our websites, you are agreeing to the processing of your data as set out below.

The Website

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy.

A.) Our commitment to you

We are committed to safeguarding your personal information and we comply with all data protection laws including:

  • The Data Protection Act 1998;
  • The GDPR - General Data Protection Regulations; and
  • Any regulations made under or to supplement either of the above, relating to the personal information that we collect about you.

B) We may need to collect personal information about you?

We may collect personal information when you:

  • Visit/access one of our websites or platforms.
  • Contact us by telephone, email, SMS, letter or any other form of messaging.
  • Visit of our office or development sites.
  • Sending us an email,
  • Providing us information for our services
  • Whenever you enter into any transaction with us, whether it’s in person or any other way.
  • If you request information from us with a view to entering into a transaction with us.

This may include for example your:

  • Name
  • Email address
  • Postal address
  • Telephone or mobile number

As well as information about:

  • Your use of our website.
  • The purpose of your visit to our website or the reason you made contact with us.

This policy also covers our use of any of your personal information, whether provided to us in person, over the phone, via email, SMS or any social messaging, via website forms, property portals or in other correspondence.

Business need for additional information

Sometimes we will require you to provide further personal information, we will tell you why we are collecting this information and how we will use it.

IP addresses

If you contact us online, we may monitor the type of device used by you. This may include specific identification, such as your IP address.

CCTV and call monitoring

Our Company offices use CCTV to make sure we provide a safe and secure environment for all visitors to our premises and to ensure the protection of our employees and property.

Purpose and use of this information.

We do not sell customer’s personal data to third parties and will only use your personal information to provide you with details of our own products and services which we believe will be of interest to you. In addition, we may use your information to:

  • Contact you. If you have indicated a specific interest in the work we are doing.
  • Provide a relevant service. If you have contacted us for a specific purpose or accessed our services. In the event that you do not wish to receive this personalised service, you can unsubscribe from our emails or similarly contact us to from your information from our data base, as set out in section C of this policy below.

Please rest assured that any personal information given to us for a specific use or purpose will not be used for any other purpose without your notification and (where appropriate) permission.

C) Your data protection rights

Deletion of personal data – Right to be forgotten

It is your right to request the deletion of your personal data from our records, except (as explained above) if it is necessary for us to perform our legal obligations or contractual obligations to you or another third party.

Within reason, we will aim to make anonymous and/or delete any of the personal data which we hold in relation to you. It is in the nature of digital or computer records that we cannot guarantee that every trace or record of your personal data will be removed, but we will delete it as far as it is reasonably possible for us to do so.

Keeping your details accurate

You have the right to ask us to rectify any personal data we hold about you which is inaccurate or incomplete.

Sending a request

A request for the deletion or correction of personal data should be addressed to the Director of EP Rothwell at EP Rothwell & Sons Ltd at our registered office, or by email to

Please note that while we always strive to comply with any requests you make, we cannot guarantee to action any request for the deletion or rectification of your personal data if it is not made using the method outlined above.

D) When will we contact you?

We may contact you:

  • For legitimate purposes aligned with our contract.
  • In relation to a previous communication from you. This includes any comment or complaint concerning us, our services, properties or development sites, or any previous contact we may have had with you.
  • If you requested further information or signed up to a product or development through us or via a third-party provider.
  • If you have expressed an interest in a specific product.
  • To provide you with additional information concerning a specific development to in which you have expressed an interest.
  • For marketing purposes

Information emails/SMS/phone calls

  • We may offer regular information by emails, telephone and SMS communications concerning our development sites and services.

Third parties

We do not allow the information we hold about you to be used for advertising purposes or contact from third parties.

E) Keeping your information confidential

Your information will be kept private and confidential, except where we are obliged/permitted to share it with third parties by law (e.g. Government bodies, law enforcement agencies and similar).

We will retain your information within our company, except:

  • At your request: If you have requested that we share the information with you or have given your permission.
  • To fulfil our contractual/similar obligations to you: For example, in connection with any property you are in the course of having work carried out by us. This could include:
    • To our solicitors, your solicitors or other advisers for the purposes of progressing or dealing with any issue you may have.
    • To a third party for the purposes of carrying out any surveys in relation to any work we are proposing to conduct or have completed.
    • With a consultant or a subcontractor appointed to carry out/required to carry out work to a property which you have appointed us to oversee.
    • For statistical or similar analysis in relation to products or any service we provide.

Keeping you in the know

When you enter into a contract with us, we will set out, as comprehensively as possible, the purposes for which we may use your personal information in order to fulfil our contract with you and address any issues relating to our performance.

Destroying data

Whilst not sharing your personal information, we may use suitable and accredited third-party organisations specifically for the purpose of destroying or deleting any personal data.

F). The length of time we store your information.

This is dependent upon its purpose, or the amount of time set out in the contract you enter into with us.

  • Anti-money laundering: In the event that you provide us with personal information so that we can fulfil any anti-money laundering obligations, we will retain such information for a period of 5 years – this is to fulfil our legal obligations.
  • If you contact us: If you get in touch regarding any of our development sites or the services we provide – whether we receive such contact directly from you or via a third party – we will retain your personal information until whichever of the below happens first:
    • You request that we delete it: We will need to retain a record of your request to be deleted.
    • A maximum period of seven years: From the date that you last made contact with us - directly or via a third-party - in relation to any of the development sites we have conducted work on.

We will use all reasonable efforts to delete (aside from the note of your request to be deleted) all information in our possession which constitutes, in our reasonable opinion, personal data belonging to you.

G) What personal information we hold.

Under the current Data Protection Act, you have the right to request a copy of any personal information we hold about you and to have any inaccuracies corrected.

er the General Data Protection Regulation (GDPR), you have a right to receive confirmation that an organisation processes your personal data, and also a right to access that data so that you may be aware of it and are able to verify the lawfulness of the processing. The process for doing so is called a subject access request and this policy sets out the procedure to be undertaken when such a request is made by you regarding data processed about you by the Company.

may require you to prove your identity (with two documents of approved identification) before searching our records. The information will be provided to you within one month of whichever of the following comes last:

  • The date of submission of your request.
  • Establishment of your identity.

Your request will normally be complied with free of charge. However, we may charge a reasonable fee if the request is manifestly unfounded or excessive, or if it is repetitive. In addition, we may charge a reasonable fee if you request further copies of the same information. The fee charged will be based on the administrative cost of providing the information requested.

Please note, if we have previously established your identity and it matches the information you provide, this may be sufficient for the purposes of actioning your request. If you have not previously provided us with identification, then we may require you to provide copy documentation in order to process your request.

Any questions?

So that we avoid any delays to your application, please address any questions concerning our privacy and cookies policy to the Data Protection Manager at the registered office of EP Rothwell & Sons Ltd set out below or using the email address provided in this policy.

H). Accessing our platforms from outside the UK.

Depending upon your location, different privacy rules may apply as a matter of law. These are presently harmonised within the EU, but you should note that any personal information that we use or process is done so in accordance with the law applicable in England, Wales or Scotland, as appropriate.

J). Use of Cookies

This website uses cookies to better the users experience while visiting the website. Where applicable this website uses a cookie control system allowing the user on their first visit to the website to allow or disallow the use of cookies on their computer / device. This complies with recent legislation requirements for websites to obtain explicit consent from users before leaving behind or reading files such as cookies on a user's computer / device.

Cookies are small files saved to the user's computer hard drive that track, save and store information about the user's interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

Please note, you are able to change your cookies settings to control access to any device you are using.

Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.

This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google's privacy policy here for further information [ https://www.google.com/privacy.html ].

Other cookies may be stored to your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

Contact & Communication

This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material.

Email Newsletter

This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.

Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003.

Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].

This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.

In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.

External Links

Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites, similar to; www.phaseiiltd.com.)

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Adverts and Sponsored Links

This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.

Clicking on any such adverts will send you to the advertisers website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computers hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

Social Media Platforms

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.

Shortened Links in Social Media

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy URLs [web addresses] (this is an example: http://bit.ly/zyVUBo).

Users are advised to take caution and good judgement before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

Changes to our privacy and cookies policy.

We may make changes and update our privacy and cookies policy from time to time and in accordance with updated legislation. Any such changes will be shown here as part of our privacy and cookies policy and will apply from the date that they are published. We are unable to contact you directly to inform you of these changes, other than in response to a specific request made to our Data Protection Manager as referred to above.

i). Contacting us concerning our privacy and cookies policy.

Any contact you wish to make with us concerning this policy or how it works in practice should be directed to the Data Protection Manager. Please either write using the email address provided, or via post to our registered office:

v.2.0 May 2018 Edited & customised by: E P Rothwell & Sons Ltd, Colne Way, STAINES, Middlesex TW19 6HD